SAFEGUARDING CHILDREN POLICY

Club Welfare Officer - Ray Coleman - 07748 589481

r.coleman@springwestacademy.org

County Designated Safeguarding Officer - Sharon Porter - 07739 980164

safeguarding@middlesexfa.com

NSPCC - 0808 800 5000

  1. Feltham Bees Disabled Sports Club acknowledges its responsibility to safeguard the welfare of every child and young person and is committed to providing a safe environment for all. We recognise that a child is anyone under the age of 18 and subscribe to The Football Association’s (The FA) Safeguarding Children Policy and Procedures.

 

Feltham Bees Disabled Sports Club  endorses and adopts the following key safeguarding principles:

  • the child’s welfare is, and must always be, the paramount consideration;

  • all children and young people have a right to be protected from abuse regardless of their; age, gender, gender reassignment, sexual orientation, marital status or civil partnership, race, nationality, ethnic origin, colour, religion or belief, ability or disability, pregnancy and maternity;

  • all suspicions and allegations of abuse will be taken seriously and responded to swiftly and appropriately; and

  • working in partnership with other organisations, children and young people and their parents/carers is essential. We acknowledge that every child or young person who plays or participates in football should be able to take part in an enjoyable and safe environment and be protected from poor practice and abuse.

Feltham Bees Disabled Sports Club  recognises that this is the responsibility of every adult involved in our club.

 

    2. Feltham Bees Disabled Sports Club has a role to play in safeguarding the welfare of all children and young people by protecting them from physical, sexual or emotional harm and from neglect or bullying. It is noted and accepted that The FA’s Safeguarding Children Regulations (see The FA Handbook TheFA.com/football- rules-governance/lawsandrules/fa-handbook) apply to everyone in football whether in a paid or voluntary capacity, including coaches/managers, volunteers, match officials, helpers on club tours, or medical staff or other club officials/helpers.

   3. We endorse and adopt The FA’s Safer Recruitment guidelines and we will:

  • Specify what the role is and what tasks it involves;

  • Request identification documents;

  • As a minimum meet and chat with the applicant(s) and where possible interview people before appointing them;

  • Ask for and follow up with 2 references before appointing someone; and

  • Where eligible require an FA- accepted DBS enhanced with barred list Check, in line with The FA’s current Safeguarding Children Policy and Regulations.

All current Feltham Bees  members working in eligible roles with children and young people, such as coaches/managers and physiotherapists, are required to hold an in-date FA accepted DBS enhanced with barred list check as part of safer recruitment practice.

 

If there are concerns regarding the appropriateness of an individual who is already involved or who has approached us to become part of Feltham Bees Disabled Sports Club  guidance will be sought from the County Football Association (CFA). It is noted and accepted that The FA will consider the relevance and significance of the information obtained via the DBS process and that all suitability decisions will be made in accordance with legislation and in the best interests of children and young people.

It is accepted that The FA aims to prevent people with a history of relevant and significant offending from having contact with children or young people and the opportunity to influence policies or practice with children or young people. This is to prevent direct sexual or physical harm to children and to minimise the risk of ‘grooming’ within football.

  1. Feltham Bees Disabled Sports Club
    supports The FA’s Whistle Blowing policy (as described in this paragraph) which requires any adult or young person with concerns about an adult in a position of trust within football can ‘whistle blow’ by contacting The FA Safeguarding Team on 0800 169 1863, by writing to The FA Case Manager at The Football Association, Wembley Stadium, PO Box 1966, London SW1P 9EQ, by emailing Safeguarding@TheFA.com or alternatively by going direct to the Police, Children’s Social Care or the NSPCC.
    Feltham Bees Disabled Sports Club
    encourages everyone to know about The FA’s Whistle Blowing Policy and to utilise it if necessary.

 

  1. Feltham Bees Disabled Sports Club
    has appointed a Club Welfare Officer (Youth Teams) (“CWO”) in line with The FA’s role profile who has completed the Safeguarding Children and Welfare Officers Workshop by the CWO. The post holder will be involved with ongoing Welfare Officer training provided by The FA and/or CFA. The CWO is the first point of contact for all club members regarding concerns about the welfare of any child or young person. The CWO will liaise directly with the CFA Designated Safeguarding Officer and will be familiar with the procedures for referring any concerns. The CWO will also play a proactive role in increasing awareness of respect, poor practice and abuse amongst club members.

 

  1. We acknowledge and endorse The FA’s identification of bullying as a category
    of abuse. Bullying of any kind is not acceptable at our club. If bullying does occur, all players and parents/carers should be able to access our anti- bullying policy and know that incidents will be dealt with appropriately. Incidents need to be reported to the CWO and in cases of serious bullying the CFA Designated Safeguarding Officer may be contacted.

  2. Codes of conduct for Players, Parents/ Spectators, Officials and Coaches (as required by the CPSU Safeguarding Standards) have been implemented by Feltham Bees Disabled Sports Club

In order to police these codes of conduct the club has clear actions it will take regarding repeated or serious misconduct at club level and acknowledges the possibility of potential sanctions which may be implemented by the CFA in more serious circumstances.

 

 

  1. In this Club, safeguarding is everyone’s responsibility, and we know that inaction is not an option. If anyone is worried about a child, it is important that they report their concerns to the CWO, who will deal with reported concerns as follows:

    1. Our CWO will manage poor practice and where necessary seek advice from the CFA Designated Safeguarding Officer (CFA DSO).

    2. Our CWO will make referrals about more serious concerns to the CFA DSO, or in an emergency contact the Police or Children’s Social Care.

    3. We will ensure that if the child needs immediate medical treatment that we take them to a hospital or call an ambulance and tell them it is a child protection concern.

  2. Our CWO will keep records of the actions taken and keep the CFA DSO informed. If at any time our Club Welfare Officer is not available, or the matter is clearly serious, all our members should be aware that they can:

  • Contact the CFA DSO directly;

  • Contact The FA’s Safeguarding Team on 0800 169 1863 or Safeguarding@TheFA.com;

  • Contact the Police or Children’s Social Care; and/or

  • Call the NSPCC 24-hour Helpline for advice on 0808 800 5000 or text 88858 or email help@nspcc.org.uk.

  • Feltham Bees Disabled Sports Club Committee understands and accepts our collective responsibility to adhere to our safeguarding children policy and procedures.

 

We commit to ensuring our members are aware of and have access to our policies.

Chairperson

Debbie Holloway

Secretary + Welfare Officer

Ray Coleman

Treasurer

Lynn Keppel

 

  • The FA’s Safeguarding Children Policy and Procedures (including the anti-bullying policy) are available via: TheFA.com/football-rules-governance/safeguarding/section-1- footballs-safeguarding-framework

  • The FA’s Safer Recruitment guidance is available via: TheFA.com/football-rules- governance/safeguarding/section-3-safer-recruitment-and-dbs-checks

SAFEGUARDING ADULTS: POLICIES AND PROCEDURES.

 

Club Welfare Officer – Ray Coleman – 07748 589481

County F.A. Designated Safeguarding Officer - Sharon Porter – 07739 980164

 

 This policy and procedures document outlines what safeguarding adults is and how we actively safeguard adults in open-age adult disability football.

Our safeguarding children policy (i.e for those under the age of 18) is covered in a separate document. (in this website)

1. FELTHAM BEES DISABLED SPORTS CLUB endorses and adopts the FA’s Safeguarding Adults Policy.

2. Inclusive culture

 We commit to ensuring our club is inclusive and provides a safe and positive experience for all participants, regardless of age, gender, gender reassignment, disability, culture, language, race, faith, belief or sexual orientation. We expect everyone in the club to share this commitment.

 3. Definition of an adult at risk

• Over 18; and

• Has needs for care and support (whether or not the local authority is meeting any of those needs); and

 • Is experiencing, or at risk of, abuse or neglect; and

 • As a result of those care and support needs is unable to protect themselves from either the risk of, or the experience of, abuse or neglect.

 4. Our commitment to safeguarding adults

 Adult safeguarding means protecting the adult’s right to live in safety, free from abuse and neglect. We recognise we all have a responsibility to safeguard adults who are experiencing, or are at risk of, abuse and neglect and expect everyone in our club to share our commitment to this.

5. Safer recruitment

We endorse and adopt The FA’s safer recruitment guidelines for working with adults. When we recruit new people to work or volunteer at the club, we:

 • Specify what the role is, what tasks are involved and the skills and experience required to do the role;

 • Interview applicants to explore their experiences, skills and motivation;

 • Where possible involve players in this process;

• Check relevant qualifications;

• Invite them to stay for a session and try out the role, whilst supervised;

• Ensure new staff or volunteers are welcomed and given an induction into safeguarding in our club, including knowing how and when to contact the Club Welfare Officer (Adult Disability Teams);

 • If we have concerns about the appropriateness of an individual who has approached us to become part of our club, we seek advice from the County FA Designated Safeguarding Officer;

• We request DBS Check for anyone working with under-18s.

 6. Appointment

 We have appointed a Club Welfare Officer (Adult Disability Teams) in line with The FA profile, person specification and safer recruitment guidance. The Club Welfare Officer (Adult Disability Teams) sits on our committee, works to ensure that safeguarding adults is everyone’s responsibility and is the first point of contact for any safeguarding concerns.

 7. Training

We strongly encourage everyone who works or volunteers with adults in our club to complete The FA's free 'Safeguarding Adults' online course to develop an understanding of adult safeguarding concerns. (see Welfare Officer for details)

 8. Appropriate relationships

 We acknowledge that coaches and others may be in a relationship of trust to the adults in open-age adult disability football with whom they work. For this reason, coaches and others are advised not to engage in intimate or sexual relationship with those adults. Should such a relationship develop the Club Welfare Officer (Adult Disability Teams) must be informed and they will ask, in complete confidence, for guidance from the County FA Designated Safeguarding Officer.

9. Reporting

Safeguarding adults can be complex, so our Club Welfare Officer (Adult Disability Teams) will seek guidance and advice whenever necessary from our County FA Designated Safeguarding Officer. We will follow the framework below around reporting:

 • Whenever possible, we will discuss any safeguarding concerns with the adult to establish their views and wishes before reporting;

 • Whenever safe to do so, the adult will be advised that information about poor practice or abuse will be shared with the Club Welfare Officer (Adult Disability Teams);

 • No-one in our club will keep safeguarding concerns to themselves and everyone must report poor practice, abuse and any concerns that an adult may be at risk, to the Club Welfare Officer (Adult Disability Teams). Holding back reports can leave adults at risk or allow poor practice to continue;

 • We will take all reports seriously;

 • We will address poor-practice concerns;

 • If there are concerns that might be about abuse, the Club Welfare Officer (Adult Disability Teams) will report the concern to the County FA Designated Safeguarding Officer (CFA DSO) within 24 hours and follow their advice;

 • In an emergency, club members will contact the Police, call an ambulance or seek advice from local adult services. Advice from the statutory agency will be followed. In these circumstances the Club Welfare Officer (Adult Disability Teams) must be informed and they will report this incident to the County FA Designated Safeguarding Officer (CFA DSO) within 24 hours;

 • If we cannot contact the CFA DSO, the safeguarding team at The FA can also be contacted via safeguarding@TheFA.com.

 10. Action we’ll take

We will act regarding poor practice, repeated or serious misconduct at club level in line with the club’s complaint procedures, Safeguarding Children and Safeguarding Adults policies. The club acknowledges the possibility of sanctions which may be implemented by the County FA or The FA in more serious circumstances.

 11. Whistle-blowing

We support The FA’s Whistle-Blowing Policy. Whistle-blowing is an important, accepted practice. No-one should feel guilty about using it. It allows anyone to raise a concern, if they feel an incident has not been properly managed or reported in line with the relevant club procedures, or that a colleague’s conduct is not appropriate. To whistle-blow, email The FA at safeguarding@TheFA.com.

 

Key contacts

Feltham Bees Disabled Sports Club Welfare Officer (Adult Disability Teams):

 Name:  Ray Coleman

Email:  r.coleman@springwestacademy.org

Tel.: 07748 589481

Middlesex County FA Designated Safeguarding Officer:

Name: Sharon Porter

Email: safeguarding@middlesexfa.com

 Tel.:  07739 980164

Local out of hours adult services:

Name: Adult First Contact Team

Email:

Tel.: 0208 583 3100/2222 (out of hours)

    

Respect Code of Conduct                              

 

Adult Players

  We all have a responsibility to promote high standards of behaviour in the game.

 Players tell us they want a referee for every match, yet thousands of match officials drop out because of the abuse and intimidation they receive on and off   the pitch. Respect your referee today and you may just get one for every match this season.

 Play your part and observe The FA’s Respect Code of Conduct for players at all times.

 

 On and off the field, I will:

  • Adhere to the Laws of The Game

  • Display and promote high standards of  behaviour

  • Promote Fair Play

  • Always respect the match officials’ decisions   

  • Never engage in public criticism of the match officials

  • Never engage in offensive, insulting or abusive language or behaviour

  • Never engage in bullying, intimidation or harassment

  • Speak to my team-mates, the opposition and my coach/manager with respect

  • Remember we all make mistakes.

  • Win or lose with dignity. Shake hands with the opposing team and the referee at the  end of every  game.

 

  I understand that if I do not follow the Code, any/all of the following actions may be taken by my club, County FA or The FA:

 

  • Be required to apologise to team-mates, the other team, referee or team manager

   •    Receive a warning from the coach         

  • Receive a written warning from the club committee

  • Be required to attend an FA education course

  • Be dropped or substituted      

  • Be suspended from training    

  • Not be selected for the team  

  • Be required to serve a suspension

  • Be fined          

  • Be required to leave the club.

In addition:

  • The FA/County FA could impose a fine and/or suspension on the club.

Young Players

 We all have a responsibility to promote   high standards of behaviour in the game.

 As a player, you have a big part to play.   That’s why The FA is asking every player to follow a Respect Code of Conduct.

 When playing football, I will:

  • Always play to the best of my ability

  • Play fairly– I won’t cheat, complain or waste time

  • Respect my team-mates, the other team, the referee or my coach/manager

  • Play by the rules, as directed by the referee

  • Shake hands with the other team and referee at the end of the game

  • Listen and respond to what my coach/ team manager tells me

  • Talk to someone I trust or the Club Welfare Officer if I’m unhappy about anything at my club.

 

 I understand that if I do not follow the Code, any/all of the following actions may be taken by my club, County FA or The FA:

 

 I may:

  • Be required to apologise to my team-mates, the other team, referee or team manager

  • Receive a formal warning from the coach or the club committee

  • Be dropped or substituted  

  • Be suspended from training

  • Be required to leave the club.

 In addition:

  • My club, County  FA or The FA may make my parent or carer aware of any infringements of             the Code of Conduct

  • The FA/County FA could impose a fine and   suspension against my club.

PHOTOGRAPHING AND FILMING CHILDREN


Parents, children and football clubs generally look forward to celebrating and/or publicising footballing successes by photographing children at matches and events.

Documenting a child’s involvement and progress through the season both by film and photos is widely accepted as contributing to the enjoyment of the game.
It’s also recognised some coaches find it helpful to use photographs or film as a coaching tool to support a player’s development.
The FA recognises the use of photos and film on websites, social media, posters, within the press or other publications, can pose direct and indirect risks to children if they are not managed appropriately.
However, the taking of appropriate images of children is supported by The FA.
Everyone wishing to film or take photos in football has a responsibility to familiarise themselves with and adhere to the following guidance.

POTENTIAL RISKS

INAPPROPRIATE TAKING AND OR USE OF IMAGES OF CHILDREN


Someone may set out to take inappropriate photos or film content in ways that are potentially illegal and harmful, such as:
• Children changing;
• Photos taken in the toilets;
• Using a camera at ground level to photograph up girls’ skirts;
• Images that appear ambiguous can be used inappropriately and out of context by others;
• Images that can easily be copied and edited, perhaps to create child-abuse images;
• Images shared privately online that can be re-shared, possibly entering the public domain on       websites or social media  (further information on this is available in ‘Section 6: Safeguarding in
   the Digital World’ of the safeguarding section on TheFA.com).


THE IDENTIFICATION OF, CONTACT WITH, OR GROOMING OF A CHILD


When a child’s image is accompanied by significant personal information e.g.  full name, address - it makes them more easily identifiable to third parties. This can lead, and has led, to children being
located, contacted and/or ‘groomed’.

Even if personal details are kept confidential, details identifying the school or club, or
their favourite sportsperson or team, can potentially be used to groom the child.
There’s an increased risk of identification of, and contact with a child:
• By someone in circumstances where there are legal restrictions – such as if the child is in local-     authority care or placed with an adoptive family;
• Where restrictions on contact with one parent following a parental separation exist e.g. in  domestic violence cases;
• In situations where a child may be a witness in criminal proceedings.

OFFICIAL OR PROFESSIONAL PHOTOGRAPHERS AND LOCAL MEDIA

If you are commissioning professional photographers or inviting the media to cover a football activity, ensure you and they are clear about each other’s expectations. The key is to plan ahead and communicate early on.

Please follow the steps below.
• Provide a clear brief about what is considered appropriate in terms of content and behaviour;
• Inform them of your club’s commitment to safeguarding children;
• Establish who will hold the recorded images and for how long they’ll be retained and/or used and  what they intend to do with them, e.g. place on a website for sale, distribute thumb nails to the club to co-ordinate sales;
• Issue the professional photographer with identification, which must be worn at all times;
• Clarify areas where all photography is prohibited e.g. toilets, changing areas, first-aid areas etc;
• Inform the photographer about how to identify – and avoid taking images of – children without  the required parental consent for photography;
• Don’t allow unsupervised access to children or one-to-one photo sessions at events;
• Don’t allow photo sessions away from the event – for instance, at a young
person’s home;
• Inform participants and parents or carers prior to the event that a professional photographer will be in attendance.

WHAT TO DO WHEN PARENTAL CONSENT IS NOT GIVEN

Clubs and event organisers have a responsibility to put in place arrangements to ensure that any official or professional photographers can identify (or be informed about) which children should not be subject to close-up photography.
This could involve providing some type of recognisable badge, sticker or wristband, and/or a system for photographers to check with the activity organiser and/or team manager to ensure it’s clear which groups or individuals should not feature in images.
 

COMMON SENSE CONSIDERATIONS TO ENSURE EVERYONE’S SAFETY


It’s important to remember the majority of images taken are appropriate and taken in good faith. If we take the following measures we can help to ensure the safety of children in football.


DO:
1. Share The FA’s guidance on taking images with everyone who becomes a club member (officials, parents/carers);
2. Ensure the club has written parental consent to use a player’s image in the public domain e.g. on the club website, Facebook page or in a newspaper article.
This is essential in relation to point 3 below;
3. Ensure that any child in your club who is under care proceedings where there are legal restrictions, is protected by ensuring their image is not placed in the public domain. This can be done by using The FA’s Club Annual Membership Information and Consent Form. See
Guidance Notes 8.2 for this form;
4. Ensure all those featured are appropriately dressed (a minimum of vest or shirt and shorts);
5. Aim to take pictures which represent the broad range of youngsters participating safely in football e.g. boys and girls, disabled people, ethnic minority communities;
6. Advise parents/carers and spectators that there can be negative consequences to sharing images linked to information about their own or other people’s children on social media (Facebook,
Twitter) – and that care should be taken about ‘tagging’;
7. Establish procedures to respond to and manage any concerns, including clear reporting structures and a system to contact the Police when necessary.


DON’T:
1. Publish photographs with the full name(s) of the individual(s) featured unless you have written consent to do so and you have informed the parents/carers as to how the image will be used;
2. Use player profiles with pictures and detailed personal information online;
3. Use an image for something other than that which it was initially agreed, e.g. published in local press when initially produced for a clubhouse commemorative picture;
4. Allow images to be recorded in changing rooms, showers or toilets – this includes the use of mobile phones that record images;
5. Include any advertising relating to alcohol or gambling in photographs of children.


REMEMBER
• It’s not an offence to take appropriate photographs in a public place even if asked not to do so;
• No-one has the right to decide who can and cannot take images on public land;
• If you have serious concerns about a possible child protection issue relating to the recording of  images then call the Police. This action should only be taken where you believe that someone may be acting unlawfully or putting a child at risk;
• The land or facility owner can decide whether or not photography and or filming at football activities will be permitted when carried out on private land. However you need to make this known before allowing individuals access to the private property. If they do not comply then you may request they leave;
• Try not to use images that include individuals wearing jewellery (as wearing jewellery whilst playing is contrary to the Laws of the Game as well as being a health and safety issue);
• That swimming as a social activity for football clubs presents a higher risk for potential misuse than football, soimages should:
–– Focus on the activity rather than a particular child;
–– Avoid showing the full face and body of a child – instead show children in the water, or from the waist or shoulders up;
–– Avoid images and camera angles that may be more prone to misinterpretation or misuse than
others.


If you are concerned about the inappropriate use of images please report this to your
County FA Designated Safeguarding Officer - |Sharon Porter  - safeguarding@middlesexfa.com

or to The FA Safeguarding Team via Safeguarding@TheFA.com

FILMING AS A COACHING AID


The FA advises that coaches using filming as a legitimate coaching aid should make
parents/carers and players aware that this will be part of the coaching programme.
Care should be taken when storing the film clips – see further guidance below.
Parental consent must of course have been given. This can be requested at the start
of the season via the Feltham Bees Membership and Photo Consent Form
 

GENERAL IMAGES OF EVENTS


At many events, organisers will wish to take wide-angle, more general images of the event, the site, opening and closing ceremonies, and so on.
It’s usually not reasonable, practical or proportionate to secure consent for every
participating child in order to take such images, or to preclude such photography on
the basis of the concerns of a small number of parents.
In these circumstances, organisers should make clear to all participants and parents
that these kinds of images will be taken, and for what purposes.


SECURE STORAGE OF IMAGES

Images or film recordings of children must be kept securely:
• Hard copies of images should be kept in a locked drawer;
• Electronic images should be in a protected folder with restricted access;
• Images should not be stored on unencrypted portable equipment such as laptops, memory sticks or mobile phones.


Club and Leagues:


• If you’re storing and using photographs to identify children and adults for official purposes – such as identity cards – ensure you comply with the legal requirements for handling personal information;
• For guidance on data protection and other privacy regulations, visit the Information Commissioner’s Office (ICO) website: ico.org.uk.

MISUSE AND MANIPULATION OF IMAGES

An individual with bad intent may deliberately target a vulnerable child to take images which may be uploaded to social media or shared with other likeminded individuals or groups motivated by sexual interest.
Occasionally, these images are also used to threaten and force the child into unwanted, illegal sexual activity. Taking and sharing images like this may form part of wider bullying of the targeted young person by other young people, motivated more by a wish to cause humiliation and embarrassment.
Even in the context of a shared joke among friends, without abusive intent, a young person taking and sharing inappropriate images may be committing a serious offence and risk criminal prosecution.


RESPONDING TO CONCERNS

Whether it’s general club activities or when attending an event all club officials, volunteers, children and parents/carers should be informed that if they have any concerns regarding inappropriate or intrusive photography (in terms of the way, by whom, or where photography is being undertaken), these should be reported.


Reports can be made to the:
• Event organiser or another official;
• Event Designated Safeguarding Officer;
• Club Welfare Officer;
• County FA Designated Safeguarding Officer;
• The FA Safeguarding Team via safeguarding@TheFA.com


There must be a safeguarding procedure in place to ensure that reported concerns are dealt with in the same way as any other child-protection issue. Concerns about professional photographers should also be reported to their employers.
To report potentially unlawful materials on the internet please contact:
The Internet Watch Foundation
E: report@iwf.org.uk
T: 01223 237700
Fax: 01223 235921
W: iwf.org.uk


In writing this photography and filming guidance, The FA has drawn from advice provided by the NSPCC CPSU. You can find this advice at: thecpsu.org.uk/help-advice/topics/photography